Campus Building Access
All campus buildings except Farinon remain locked during the day. Students can access their assigned residence hall by using their access fob. Faculty and staff can access their assigned buildings by using their access fob. Please contact Public Safety in advance (610-330-5330) to let staff know you will be entering a building.
Essential employees who experience significant childcare challenges between now and April 5 should advise their supervisor of this and discuss their circumstances and availability. With their supervisor’s approval, for the period between now and April 5, 2020, they will not be charged vacation or sick time for this purpose. As circumstances continue to evolve, we will revisit this issue.
All in-person College sponsored campus and regional events have been cancelled through May 31.
For information about specific event cancellation details contact the event organizers. No events are being added or rescheduled at this time. Until further notice all regularly scheduled meetings should continued to be conducted utilizing remote technology.
We are working to develop online programming to engage members of the campus community during this time of remote teaching and learning, more information about these virtual events will be shared when it is available.
Per President Byerly’s April 6 message to the Lafayette community, overtime is prohibited without the permission of division heads; vice presidents also have been instructed to limit the use of on-call, temporary employees.
For our faculty and staff, we are emphasizing social distancing on campus, and therefore will be working to support remote work wherever possible. Division heads in conjunction with the Office of Human Resources will provide guidance to department leaders and managers, working to ensure that essential staff are on campus when necessary and the resources to work remotely are available where possible. Please review the preparing to go remote website and the Social Distancing and Remote Work Guidance and related FAQ’s.
In this moment of global health crisis we want you to stay home if you are sick. To support employees, including those partners like Bon Appetit and CSI, those who accrue sick time will not have hours deducted and they will be paid. More information on this policy is available on the Human Resources website.
Summer Academic Experience
Due to the ongoing impacts of COVID-19, Lafayette will not be offering on-campus summer courses this year. Even the offering of credit-bearing courses taught remotely is not feasible for Lafayette as it would be a substantive change from our regular operations, which outside the current, exceptional semester could require going through a lengthy approval process mandated by Middle States. The registrar will process registration and credit for summer internships if the internship can still be offered by the host.
For more information, see the memo from Provost John Meier announcing how the College is handling summer courses, research, etc.
Travel Policies and Guidance
COLLEGE SPONSORED TRAVEL
- Until further notice, all international Lafayette sponsored travel is prohibited.
- Until further notice, essential domestic Lafayette sponsored travel is ONLY permitted with approval of the division head.
“College-sponsored” means funded wholly or in part by the College via operating funds, endowments or grants managed by the College.
We strongly encourage members of our community to cancel personal travel that would expose them and potentially our community to the virus. Keep apprised of U.S. restrictions, quarantines, and isolation protocols that may be in place on your return. Travelers should refer to the CDC website for the most up-to-date information.
BOOKING APPROVED TRAVEL
The College is requiring until further notice, that all approved College-sponsored travel must be booked through contracted college booking services. This will provide the College with a central means to be aware of our traveler locations, and a method to proactively contact travelers if necessary. More information on approved booking services can be found on the Purchasing website.
We understand that faculty and staff are facing cancellations of conferences and events, and may be wondering about travel costs. The College will cover the cost of travel that has already been booked and will now need to be canceled. Employees should make every effort to get any available travel credits, travel vouchers and refunds that are possible. Travel vouchers should be used for future College business and may be utilized if/when events are rescheduled. Please submit travel expenses, less any refunds received, to Accounts Payable with a note describing that the cancelation is related to the travel restrictions due to COVID-19. For grant sponsored travel questions contact Mary Ellen Jackson at firstname.lastname@example.org.
The College is allowing employees to carry over to the next fiscal year up to five vacation days beyond what is normally permitted without special approval. These days must be used by June 30, 2021, and as usual, the timing of taking them must be approved by the employee’s supervisor. These additional carryover days if unused would not be included in the unutilized vacation paid out upon conclusion of employment with the College.
For more information, see the memo from Human Resources announcing that the College is allowing employees to carry over five vacation days to the next fiscal year.