Benefits

What if I have questions regarding my benefits or wish to change my contributions to the retirement plan?

Visit the benefits webpage. If you still have questions, contact Human Resources at (610) 330-5060 or hroffice@lafayette.edu.

How can I get updated health insurance coverage information?

Visit the Capital BlueCross website to learn about enhanced benefits and coverage such as COVID-19 diagnostic testing, free virtual care visits, waivers on limits for early refills on 30-day prescription maintenance medications, etc.

Where can I get more information about Lafayette's benefits?

Visit Lafayette’s Human Resources website.

 

Compensation

Will my pay be affected because I am working remotely?

No. One of our highest priorities is to continue to support our colleagues. If you are an employee with a regular work schedule, you will be paid normally while working remotely. Temporary or on-call employees who are scheduled to work and have been approved by their supervisor to work also will continue to be paid. We will continue to update the community as the situation evolves.

Whom do I call if I have questions about my pay?

Ask your supervisor or contact Human Resources at hroffice@lafayette.edu or (610) 330-5060.  You should contact Payroll at payroll@Lafayette.edu or (610) 330-5142 regarding questions about your paystub.  

I supervise someone who is a temporary, on-call or occasional employee. Will they get paid?

Generally, these employees only get paid for hours they work on our campus. If you have an employee in this category whom you must assign work during this period, they should record their hours, and they will be paid for them. Contact HR if you have any questions.

I am an hourly employee. How will I be paid?

We expect you to work your regular hours each day. You will record your time using the online timesheet. Questions about your time should be directed to your immediate supervisor. 

What if I am an hourly employee and plan to work outside my regular hours?

Hourly employees should only work during their regularly scheduled hours. Any time worked above your regularly scheduled hours must be approved by your supervisor in writing before you work them. This includes any time you spend using electronic communications for work purposes. Hourly employees should not check for, read, send, or respond to work-related emails/voicemails, texts, or documents outside your regular work schedule unless authorized by your supervisor to do so. An hourly employee who works pre-approved hours between 36.25 and 40 must record these hours on that pay period’s timesheet and will be paid at one and one-half times the rate of regular pay or compensatory time as outlined by federal law. An hourly employee who works pre-approved hours in excess of 40 hours per week must record these hours on that pay period’s timesheet and will be paid at one and one-half times the rate of regular pay as required by federal law.

I supervise student employees. Are they permitted to work during this time? If not, will they continue to be paid?

The College continues to analyze this situation. Currently, student employees who are able to work remotely may do so and will be paid. Students who cannot work remotely will not be paid.

 

Other Questions & Useful Links

Where can I find more information regarding HR and personnel issues?

Where can I find information on how to help those in need during this time?

What about travel plans?

Lafayette is prohibiting College-sponsored international travel until otherwise noted. No domestic travel on College business is permitted without approval of your division head. To learn more about updated travel policies and guidance, visit the COVID-19 policies page.

 

Sick Time & Child Care

What if I am an essential employee who has been designated to work on campus, but is experiencing symptoms consistent with COVID-19?

Most importantly, you need to take care of yourself, self-isolate, and seek medical attention. Discuss your situation with your supervisor, who will consult with HR. If you are an employee with an annual sick time allotment, you will not be charged sick time and will be paid.

What if I am an essential employee who has been designated to work on campus, but have childcare challenges that infringe on my ability to work?

If you have been unable to make childcare arrangements, discuss this with your supervisor with the goal of identifying a work schedule that allows you to work while also taking care of your children’s needs. If you can’t work at all, discuss the use of vacation or other available leave time with your supervisor.

What if I am an employee who is working remotely, but I don’t feel well or have been diagnosed with COVID-19?

Most importantly, you need to take care of yourself, self-isolate, and seek medical attention. Please inform your supervisor that you are unable to perform your work remotely because you are sick. If you are an employee with annual sick time allotment, you will not be charged sick time and will be paid.

What if I am an employee who is working remotely, but have childcare challenges that infringe on my ability to work at home?

If you have been unable to make childcare arrangements, discuss this with your supervisor with the goal of identifying a flexible work schedule that allows you to do your work while also taking care of your children’s needs. If you can’t work at all, discuss the use of vacation or other available leave time with your supervisor.

 

Unemployment

I am unable to work remotely, so I am no longer working (or my hours have been reduced).  Am I eligible for unemployment benefits?

You may be eligible if:

  • Your employer reduces your hours because of COVID-19
  • Your employer temporarily closes or goes out of business because of COVID-19
  • You have been told not to work because your employer believes you might get or spread COVID-19
  • You have been told to quarantine or self-isolate or live/work in a county under government-recommended mitigation efforts

Pennsylvania has requirements that you must meet before approving unemployment benefits. If you are unsure whether you meet the requirements, apply for benefits.  

How do I apply for Pennsylvania unemployment benefits?

The fastest and easiest way is to learn about what information you need and apply online.

Where can I find more information about filing an unemployment claim?

What if Pennsylvania denies my application for unemployment benefits?

You may appeal the state’s decision under certain circumstances.

 

Vacation Time

I can’t go on a trip due to travel restrictions in response to COVID-19. What about my vacation days?

The College is allowing employees to carry over to the next fiscal year up to five vacation days beyond what’s normally permitted without special approval. These days must be used by June 30, 2021, and as usual, the timing of taking them must be approved by the employee’s supervisor. These additional carryover days if unused would not be included in the unutilized vacation paid out upon conclusion of employment with the College.

What is the best way to let my colleagues know I will be out on vacation?

Once your vacation is approved, use your Google calendar to create an “Out of office” entry for your vacation time. Mark the event as public so your team and others across campus know why your schedule is blocked. Add an out-of-office response in your email when you are taking a vacation and sick leave. Staff and faculty are not encouraged to have an out-of-office message in their email to indicate they are working remotely.

 

Well-Being

How can I get updated health insurance coverage information?

Visit the Capital BlueCross website to learn about enhanced benefits and coverage such as COVID-19 diagnostic testing, free virtual care visits, waivers on limits for early refills on 30-day prescription maintenance medications, etc.

Where can I get free COVID-19 screenings?

Lehigh Valley Health Network is offering free screenings online and over the phone. It also has several COVID-19 Assess & Test locations throughout the region for assessment following your screening.

How can I learn about financial market volatility?

Fidelity has several related articles:
Test drive your investment strategy
Keeping calm in choppy waters
6 Tips to Manage Volatile Markets
7 Principles of Investing in a Volatile Market
Markets, emotions, and you

Employees enrolled in Fidelity also can visit the NetBenefits website.
Information also is available through TIAA-CREF.

How can I get help with managing daily life during the COVID-19 pandemic and coping with stress and anxiety?

The Employee Assistance Program addresses these concerns and others in areas such as emotional well-being, healthy lifestyles, relationships, and legal and financial matters. Help is available through videos and articles, self-assessments, online counseling, and a confidential hotline staffed 24 hours a day by experienced professionals.

 

Working Remotely

How will you determine who continues to work from home?

Divisional vice presidents (or equivalent) will continue to make determinations on which staff members can fulfill professional obligations from home. Faculty and staff who need to be on campus and also need teaching/working accommodations due to health vulnerabilities or other factors should submit this brief form to HR.

How long will staff work remotely?

In accordance with guidance from federal and state authorities, all staff in roles that are not essential to work on campus will continue to work remotely until further notice. Our goal is to keep our community safe while also providing support for faculty, staff, and community in offering the best educational experience possible.

What if I have to come to campus briefly to pick up something I need in order to perform my work remotely or to support the delivery of online education to our students?

If it is necessary to do so, you should get approval from your supervisor, who will get approval from your division head. You should minimize the number of visits and the amount of time you spend on campus. While on campus, practice vigilant social distancing.

I have a job that can't be done remotely. What should I do?

Discuss your situation with your immediate supervisor, who will try to identify alternative work that you can do from home. If you need to perform essential work on campus, your supervisor will find a way to do it while maintaining social distancing.

What is needed to work from home?

Make sure you have the appropriate equipment, e.g., a computer with access to your files, internet access in your home, any necessary paper files, a reliable phone, etc.  Please refer to the guide for working remotely.

What technical support is available to enable remote work?

Please review the guide for working remotely. You also can contact the Help Desk as you normally would at (610) 330-5501 or help@lafayette.edu.

What if an employee can't do their own duties remotely but can be redeployed to other work?

You can assign other meaningful duties to them. You should discuss this with your division head and can reach out to Human Resources at (610) 330 5060 for guidance.

I supervise student employees. Are they permitted to work during this time? If not, will they continue to be paid?

The College continues to analyze this situation.

Where can I find more information regarding HR and benefit issues?

 

Working on Campus

I am an essential employee who must come to campus to work. What is being done to keep me safe?

The College has continued enhanced cleaning around our campus. Those working on campus are required to practice stringent social distancing. This means you should work at least six feet away from any other person to the greatest extent possible. You should also practice self-protection guidelines — wash your hands frequently, keep your hands away from your face. Greet others with a nod or a wave.

I am an employee who must work on campus, but my department is on rotations. Will I be paid for the time I spend on campus and the time I spend on call at home?

Yes. 

I am fine, but my spouse/child/roommate is a high risk, and their doctor has asked everyone in our household to self-isolate. I am supposed to work on campus; what should I do?

These situations will be handled on a case-by-case basis. Please notify your supervisor and Human Resources. You will be asked to have the physician provide us with written documentation of what you need.

 

Events and Programs

Is the College cancelling any events?

All in-person College-sponsored campus and regional events have been cancelled through May 31. For more information, see the campus events policy.

Will cancelled cultural events be rescheduled?

Arts performance classes may choose to use some rehearsed material for a future concert or production. Some Performance Series events may be rescheduled for future seasons, and some guest artists already are planning to reschedule in the fall.

Will Honors Convocation be held?

A decision on holding Honors Convocation is still pending. We tentatively are planning to announce and distribute awards in May, albeit not in person, and to acknowledge and commemorate student awardees remotely.

 

COVID-19

Are there confirmed cases of COVID-19 at Lafayette?

Yes. The first case of the virus at Lafayette College was confirmed on April 29. The College is following protocols for testing, isolating, and contact tracing on campus. We have been in contact with the Pennsylvania Department of Health to coordinate our actions. The student who tested positive has been living off campus for the previous two weeks and had very limited contact with any individuals on campus. The individual is doing well and we wish the student a full and rapid recovery.

Are there confirmed cases of COVID-19 in Pennsylvania?

For updated state information, visit the Pennsylvania Department of Health’s website.

What are the differences between self-monitoring, self-isolating and social distancing?

Self-monitoring: monitoring yourself for fever by checking your temperature twice a day and remaining alert for symptoms including cough and difficulty breathing

Self-Isolating: separation of a person known or reasonably believed to be infected with an infectious disease from those who are not infected.

Social distancing: remaining out of congregate settings and maintaining a distance of at least 6 feet from others.

What is the best defense against contagious viruses such as seasonal influenza and COVID-19?

The best defense against contagious viruses is to remain vigilant and take precautions to minimize the risk of all contagious infectious diseases. 

  • Wash your hands frequently with soap and water.
  • Cover your cough and sneeze with a tissue or your sleeve.
  • Clean surfaces, door knobs, keyboards with germicidal wipes.
  • Stay out of class/work when you are sick.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.

What type of office cleaning should be done if there is a case of COVID-19?

As with any seasonal respiratory illness, routine cleaning is effective. Routine cleaning products are sufficient. Bleach is not necessary.

Where can I get more information on COVID-19?

For up-to-date information, please check the following websites:
US Centers for Disease Control and Prevention (CDC)
World Health Organization

Is the Health Center prepared to evaluate whether a person might have COVID-19?

Testing for COVID-19 is only being performed at PA Department of Health laboratories. In the coming days/weeks, testing will become more widely available in local hospitals and commercial labs.

How is the College/Health Center handling members of the community who have traveled to a CDC-designated Level 3 area?

The College, which is following guidance from the PA Department of Health and the Centers for Disease Control (CDC), strongly advises against personal travel to any areas designated by the CDC as high impact zones for COVID-19, which can change daily. Anyone traveling to a country or domestic region that is currently or becomes a Level 3 area designated by the CDC will be required to complete a 14-day self-isolation period before being cleared for return to campus.

If you have questions about where the virus is active you can find additional information on the CDC website or contact Dr. Jeff Goldstein at (610) 330-5001 or goldstej@lafayette.edu.